The Run Rally Terms & Conditions
- Dates: ALL RELATING TO THE RUN RALLY SCHEDULE – Rain or Shine!
- Organizer: Optimist Group Entertainment
- Participating Vehicle EVENTS s: The Run Rally is open to all makes, models and years of vehicle, however majority of vehicles will be “luxury,
sports & exotic” cars. Places are limited to – therefore we can not guarantee availability.
- Documents: All vehicle documents required for your entry must be submitted to The Run Rally at check in
- Registration: All participants will be required to sign-in and all vehicles will be parked on display and have the Event sponsors decals applied by
vehicle owners. All vehicles must arrive to the Event clean and unbranded.
TERMS & CONDITIONS
: The Run Rally (the “Event”) is NOT a race. You must NOT compete in any manner with other participants. You must NOT place any bets of any kind in relation to the Event. You must drive safely and with proper courtesy to all other participants
and members of the public. In particular you must not drive recklessly. The Organizer encourages you to drive safely with due
respect to the other participants, event staff and especially members of the public. You must NOT drive if your
ability to do so safely and properly is in any way compromised by illness, lack of adequate rest, medically intoxicated, under the influence of
illegal substances or any other condition that will put you and your surrounding Run Rally participants, general driving public, pedestrians, etc.
at risk in any way. If you are seen driving recklessly or otherwise not in compliance with applicable law (see “Compliance” below) by the
Organizer, its employees or nominees, you will be prohibited from taking any further part in the event.
: You must comply with all applicable laws and regulations of the City, County, State and Country in which you are in, especiallyall speed regulations, laws of the road, laws relating to the safety of your vehicle and laws relating tothe possession or use of alcohol, drugs or other prohibited substances. If you consistently or flaringlybreach speed regulations and laws of the road the Organizer reserves the right to prohibit you from participating further in the Event. You must participate in the Event in the vehicle you stated you would when completing the Application Form.
You will only be able to participate in another vehicle subject to the Organizer’s consent (which it is entitled to hold in its absolute
discretion). If the Organizer does not consent to participation in a vehicle other than the one stated in the entry form, you shall be refused
access to further participating in the Event (and you shall not be entitled to a refund of your entry fee). The person(s) entering the Event must
participate in the Event. If for whatever reason you are unable to participate, your entry place is not transferable in any circumstances
: You must be over 18 years of age for Rally. 21 & up for party venues.
: The Organizer accepts no responsibility for the consequences of you being cited, charged, damage to your vehicle or third party vehicle,
prosecuted, thrown out due to improper behavior at any location, stop, facility, establishment, public road, that the Event takes place in.
- Insurance Coverage
: You shall obtain and maintain appropriate insurance covering your participation in the Event and shall provide proof of such insurance in a form
satisfactory to the Organizer should they require. Appropriate insurance includes, without limitation, third party liability, liability cover for
yourself, medical, damage to property and life insurance and also cover for your vehicle’s participation in the Event.
: You must have legal and valid vehicle registration with name of participant matching participating vehicle.
: You must hold a current, valid and unrestricted driver’s license. You must also be willing to inform any information that the Organizer requests
from you in relation to your own personal details and those of your vehicle is accurate and complete in all material respects.
: You must conduct yourself appropriately at all times bearing in mind the rules of the hotels and other venues used during the Event. When
‘checking-in’ hotel a credit card must be provided as a security guarantee against any and all ‘hotel extras’ and damages to the hotel property.
Any such costs incurred must be paid for before ‘checking-out’ or such costs will be debited from the responsible individual’s credit card.
- Personal Acquisitions
: The entry fee into the Event does NOT include personal acquisitions, petrol (gas), telephone bills or any other expenses incurred while at the hotel, restaurant, lounge, bar, etc., fines of any sort, or damage caused at any venue visited.
- Intoxicating Substances
: You must NOT consume alcohol while driving. You must NOT drive under the influence of alcohol or any other
intoxicating substance at any time. You must NOT consume any illegal or intoxicating substances at any time during the Event. If
the Organizer or event staff finds you under the influence of alcohol while driving or attempting to drive or under the influence of any illegal or
intoxicating substances, the Organizer reserves the right to prohibit you from participating further in the Event.
: You will indemnify the Organizer, its directors, officers, employees and consultants against any and all claims, lawsuits and causes of action
whatsoever or howsoever arising and brought against them by any third party as a result of your action or participation in the Event, including
without limitation, your violation of any laws or regulations or your breach of these Terms and Conditions of Entry.
- Force Majeure
: The Organizer, its directors, employees, sponsors, advisors and consultants is not responsible if it cannot fulfill their obligations resulting
from contracts (including without limit the holding of the Event or any part of it) in cases of fire, earthquake, epidemic diseases, cyclone,
flood, aridity, strike, lightning, revolution, terrorist activities and similar troubles, confiscation and expropriation, and in other cases
defined as Force Majeure by the laws and regulations. The Organizer cannot be held responsible if it is not possible for the Organizer to fulfill
any one of its obligations or if a delay occurs in fulfilling its obligations due to any reason or situation beyond its will power and control,
including but not limited with the cases of over-reservation due to the general instructions of any relevant official institution municipality or
another office, the provisions of the laws, regulations and statute, the instructions which will be given by the authorized officials,
extraordinary situations, and Force Majeure. For the avoidance of doubt, if the Organizer acting reasonably decides to call off the Event either
before the Event or during the Event due to an incident (such as for example, a death or serious injury in connection with the Event, or an event
that otherwise naturally detracts from the Event), such event will be considered to be a force majeure event in accordance with this Clause and the
Organizer will have no liability, in particular and without limitation, to refund the entry fee or any part of it to any participant.
: You agree to have the The Run Rally logo and official Event sponsors’ stickers attached to your vehicle (and any support vehicle if the Organizer
so requires) during the entire Event. You are not entitled to deface, cover-up or otherwise obscure such stickers and shall endeavor to keep them
clean and visible at all times. Stickers are non-permanent and easily removable without damaging vehicle finishes. The Organizer will therefore not
be responsible for claims for damage to vehicle finishes as a result of the application or removal of such stickers.
- Use of Trademark
: You shall not be entitled to use the The Run Rally logo for any purpose whatsoever (other than placing the sticker of it on your vehicle) without
obtaining the prior written consent of the Organizer. In particular, you shall not be entitled to use the The Run Rally logo on any website or in
printed materials without obtaining the Organizer’s prior written consent.
- Refunds Policy
: NO refunds of the entry fee will be made under any circumstances (including, without limitation, if at any point after you have
entered the Event, i.e. after paying any sum towards taking part in the Event, you are unable to participate for any reason).
- Refunds During Event
: After the commencement of the Event, the Organizer will NOT make any refund of the entry fee or pay compensation to you if you
are unable to participate or continue in the Event for any reason whatsoever. Although all vehicles have sufficient time to arrive at each
destination, the route of the Event is demanding. If you do not manage to complete any part of the route and are unable to stay at the provided
venues you will NOT be entitled to any refund of the entry fee whatsoever. Upon entering the Event, venues are hired and “dropping
out” does not entitle you to any compensation.
- Violation of Terms
: If you violate any of the Terms and Conditions or refuse to follow the instructions given to you during the Event by the Organizer, you may be
prohibited from further participation in the Event.
- Right of Refusal
: The Organizer reserves the right to refuse participation in or to cancel the Event at any time for any reason whatsoever (without being obliged
to disclose the reason). In case of the cancellation of the Event or the refusal to allow you to participate, no refunds of the entry fee will be
- Image Rights
: By participating in the Event you consent to be photographed and to be included in the filming of footage documenting the Event. You hereby waive
any and all rights of publicity or privacy and grant the Organizer full and complete permission to utilize and exploit your appearance in the Event
in any and all manner and media throughout the world in perpetuity. You further agree that the Organizer has the sole discretion to use or refuse
to use any photographs or footage in which you appear, and that if the Organizer does use such photographs or footage, it may be edited at the
Organizer’s sole discretion. You consent to the use of your name, image, likeness, voice and biographical material about you in connection with any
and all footage, publicity and related promotional material and for any and all publicity and promotional purposes. You expressly release the
Organizer, its directors, officers, agents, employees, consultants, licensees and assigns from and against any and all claims which you have or may
have for invasion of privacy, defamation or any other cause of action arising out of the production, distribution, broadcast or exhibition of
photographs, footage or any promotional materials.
- Personal Filming
: You are only entitled to take photographs and film footage of your participation in the Event for non-commercial purposes (that is for personal
and private use only). Specifically, you are not entitled to reproduce or use photographs or footage of the Event on any website, in any printed
media or matter or in any television program without first obtaining the prior written consent of the Organizer. You hereby agree to assign (by way
of present assignment of future copyright) all your right, title and interest in the worldwide copyright and all intellectual property rights in
such photographs or footage in perpetuity together with exclusive worldwide rights of exploitation thereof to the Organizer. At the Organizer’s
request, you shall deliver to the Organizer within 30 days of the end of the Event, at no cost to the Organizer, a tape in DigiBeta (PAL) or in DV
(PAL) format of all the footage originated by you at the Event and copies of all photographs taken at the Event.
- Media Appearances
: You shall not be entitled to arrange or conduct any media appearances or make statements to the press relating to your participation in the Event
without obtaining the prior written consent of the Organizer. In the event that any press statements or media appearances are issued or required in
any way in connection with your participation in the Event, you will cooperate fully with the Organizer in such activities.
- Change of Terms
: The Organizer reserves the right to change these Terms and Conditions from time to time subject to notifying you of the changes. You shall be
deemed to have accepted the amended terms and conditions by participating in the Event.
- United States of America Law
: U.S. law in the Event governs these Terms and Conditions and your participation, and you submit to the jurisdiction of the Courts of the United
Stated of America. Please note that by completing the Application Form and accepting these Terms and Conditions you are concluding a legally
binding agreement with us to participate in the Event on these Terms and Conditions. It is understood that while the Organizer will endeavor to
keep personal information secure, it does not accept any responsibility should loss or theft of this information occur. Consent is given to pass on
personal details to other third parties that the Organizer thinks appropriate.
: You agree to keep confidential, and not disclose to any third party, details of all incidents that occur during the Event including, without
limitation any and all details of any road traffic accidents that may occur during the Event.
- Entire Agreement
: These Terms and Conditions of Entry, the Waiver and the Application Form constitute the whole agreement between the parties and supersedes any
previous arrangement, understanding or agreement reached between the parties whether in oral or written form.
Participant understands that while the The Run Rally Staff will endeavor to keep Participant’s personal information secure, The Run Rally Staff does not
accept any responsibility should loss or theft of this information occur. Participant consents to its personal details being passed on to other third
parties that the The Run Rally Staff deems appropriate.
A. Risks Associated with Participation:
Participant acknowledges and realizes that participation in the Rally is potentially dangerous and that there are numerous risks associated with
participation. Such risks and dangers include, but are not limited to, traffic accidents, collisions with pedestrians, vehicles, other drivers, and/or
fixed or moving objects, and the negligence of other drivers. Further, Participant fully understands and realizes that participation in the Rally may
result in serious bodily injury and/or death to Participant, or others. Participant further realizes and understands that the route of the Rally will
require driving on public roadways upon which the hazards of traveling are to be expected. Further, Participant realizes that participation in the Rally
will require strenuous physical exertion as participants will be required to drive for very long periods of time, including the risk of driving through
B. Assumption of the Risks:
With full knowledge and understanding of the risks associated with participation in the Rally, Participant enters the Rally voluntarily and fully accepts
and assumes every such risk for loss, damage, or injury (including death).
C. Compliance with Terms and Conditions of Entry:
Participant agrees to comply with all the Rally’s terms and conditions of entry. Participant acknowledges and understands that the The Run Rally Staff will
use reasonable efforts to ensure that all other participants abide by the terms and conditions of entry, but cannot guarantee that the participants will
abide by these terms and conditions.
D. Release of Liability:
In consideration for being permitted to participate in the Rally, Participant hereby waives, releases, and forever discharges, for Participant, its heirs,
executors, administrators and legal representatives, any and all rights and/or claims which Participant has, may have, or may hereafter accrue to
Participant against the The Run Rally Staff (and its officers, directors, employees, consultants, agents) and Rally sponsors for any and all damages,
injuries (including death), and/or claims which may be sustained by Participant or its vehicle directly or indirectly arising out of Participant’s
participation in the Rally (including the application of emergency or medical services at the Rally) even if the damages, injuries (including death),
and/or claims are caused by the negligence of those persons listed above or otherwise nothing in these Terms and Conditions shall be construed as excluding
or limiting the The Run Rally Staff’s liability for personal injury or death arising from its negligence or the negligence of persons under its control.
Further, Participant covenants not to sue the The Run Rally Staff (and its officers, directors, employees, consultants, agents) and Rally sponsors for any
and all damages, injuries (including death), and/or claims which may be sustained by Participant directly or indirectly arising out of Participant’s
participation in the Rally. This release and discharge includes, but is not limited to, claims for personal injury, death, property damage, economic loss,
breach of contract, lost wages, contribution indemnity, indemnity, punitive damages, negligence, or any other legally recognizable claim arising out of
Participant’s participation in the Rally (including all legal costs associated with such claims).
Participant hereby agrees to release, defend, indemnify, and hold harmless the The Run Rally Staff (and its officers, directors, employees, consultants,
agents) and Rally sponsors and licensees and assigns from and against any and all claims, demands, damages, suits, liabilities or actions arising directly
or indirectly out of Participant’s actions or otherwise from Participant’s participation in the Rally whether made or claimed during or after the Rally,
including all associated costs and expenses and any amounts which the The Run Rally Staff may pay as a settlement or compromise of any such claims or
I certify that I have read and understand ALL of the above, and acknowledge and agree to all terms and conditions.